Academy software for fees, reminders and teachers
- Monthly fees as subscriptions with WhatsApp reminders to parents
- Fee defaulters list every morning
- Teacher attendance, shifts and payroll
- Books, uniforms and stationery on the POS
- Parent portal for invoices and payments
Trusted by businesses like yours
A busy academy can turn into chaos fast
On a packed day everything moves at the speed of your workflow. Every sale, every stock change and every udhaar entry has to stay tight — or the counter backs up and money leaks.
Fee collection by calling parents one by one.
Defaulters unknown until month end.
Teacher salaries and attendance on paper.
Books and uniforms sold with no record.
Parents ask for receipts you rewrite.
No profit number per branch.
When the workflow cracks under pressure, the gaps get expensive. OneSuit keeps fees, attendance and staff connected, so your shop stays in control.
One system for every student, every fee and every class
OneSuit keeps the whole job in one place, from the first entry to the last payment — with stock, customers, WhatsApp updates and accounting working together.
- Admission; fee subscription created
- Invoices generated; WhatsApp reminders to parents
- Defaulters list and follow-up
- Teacher attendance and payroll
- Books/uniforms on the POS
- Branch-wise profit report
| Account | Type | Amount |
|---|---|---|
| Repair sales | Income | 38,500 |
| Accessories | Income | 12,200 |
| Parts cost | Expense | -19,800 |
| Udhaar collected — Ali Traders | Deposit | 7,000 |
| Rent (Sep) | Expense | -25,000 |
| Net profit today | 30,900 |
Everything a coaching centre & academy needs, in one login
Academy is detailed work. Your software should keep up. These are the core modules OneSuit brings together so that sales, stock, customers and money stay connected during the daily rush.
Subscriptions & Memberships
Recurring fees billed and reminded automatically.
- Monthly / yearly cycles
- Recurring invoices
- Fee reminders on WhatsApp
- Members report
- Online payment in portal
WhatsApp & SMS Updates
Automatic templates for received, ready, invoice and reminders — with a message log.
- Job status templates
- Invoice & quotation on WhatsApp
- Udhaar reminders
- Message logs
- Email & SMS too
Employees & Permissions
Roles per module, attendance, shifts, leave and payroll — plus login device control.
- Custom roles & permissions
- Login device management
- Attendance & shifts
- Payroll (Pro)
- Seller & activity reports
Accounting & Ledgers
Udhaar, payables, expenses, deposits, transfers, balance sheet and real profit.
- Customer & supplier ledgers
- Opening balances import
- Expenses & deposits
- Cash register report
- QuickBooks sync
Reporting & AI Analytics
50+ reports on sales, stock, jobs, staff and finance, filtered by branch and date.
- Profit & loss and cash flow
- Service jobs & checklist reports
- Dead stock, aging, expiry
- Seller & attendance
- AI analytics summary
CRM & Client Portal
Every customer profile shows every job, invoice and balance — and customers can log in.
- Customers with / without login
- Purchase & job history
- Opening balance & dues
- Client portal with online payment
- Import customers by Excel
POS Built for Your Counter
A register that understands services, parts, tax, discounts, advances and udhaar.
- Retail / wholesale price levels
- Multi-payment on one sale
- Loyalty points & promo codes
- Hold, drafts & returns
- Thermal receipts & customer display
Bookings & Appointments
Calendar for services and staff with WhatsApp confirmations.
- Day / week calendar
- Staff assignment
- Confirmations & reminders
- Book → bill at checkout
- No-show tracking
Commissions
Commission programs and rules for technicians and sales agents, computed automatically.
- Percent of sale / labour
- Fixed per job
- Agents & technicians
- Receipts
- Monthly commission report
Promotions & Loyalty
Bring customers back with points, promo codes, segments and campaigns.
- Loyalty points at POS
- Promotions & promo codes
- Customer segments
- WhatsApp / SMS campaigns
- Gift & store credit (roadmap)
Projects, Tasks & Assets
Kanban tasks, deadlines, company assets and maintenance schedules.
- Projects & tasks
- Kanban boards
- Assets & maintenance
- Meetings
- Knowledge base
Security & Backups
Isolated database, 2FA, device control and daily backups.
- Private database per business
- Two-factor authentication
- Login device approval
- Daily + on-demand backups
- Export everything
Fees collected without phone calls
Subscriptions per student, automatic invoices, reminders on WhatsApp and a parent portal to pay online.
| Account | Type | Amount |
|---|---|---|
| Repair sales | Income | 38,500 |
| Accessories | Income | 12,200 |
| Parts cost | Expense | -19,800 |
| Udhaar collected — Ali Traders | Deposit | 7,000 |
| Rent (Sep) | Expense | -25,000 |
| Net profit today | 30,900 |
Software that fits every type of coaching centre & academy
Single-location Academy
One counter, one owner, a couple of staff. One simple system that keeps the day moving and the numbers honest.
- Fast counter flow
- Stock alerts
- WhatsApp updates built in
- Daily closing report
Multi-branch chains
Run two shops or ten with shared products, branch stock, transfers and store-level permissions.
- Inter-branch transfers
- Branch-level permissions
- Compare branches
- Central purchasing
Online + offline
Sell in the shop and on your website from one stock — orders and inventory stay in sync.
- Own online store
- WooCommerce / Shopify sync
- Online orders module
- Never oversell
Wholesale + retail
Retail and wholesale price levels, dealer ledgers and credit limits in the same POS.
- Price tiers per customer
- Credit limits & aging
- Sales agent commission
- Dealer portal
OneSuit powers 25 industries
Get started in four steps
From sign-up to your first sale in under an hour — with our team on WhatsApp.
Set up your shop
Add products, categories, tax, staff roles and warehouses in minutes. Import products and customers by Excel.
Start selling
Open the register, scan or search, take any payment, print or WhatsApp the receipt.
Run the day
Purchases, returns, udhaar and expenses go in as they happen; alerts tell you what to reorder.
See the profit
Close the day with the cash register report and see real profit, dead stock and top customers.
Connected to the tools businesses already use
OneSuit plugs into your eCommerce, accounting, payments and messaging — so your tools work as one system.
eCommerce
Accounting
Communication
Compliance
Developer & Other
Trusted by businesses across Pakistan and abroad
“Parents ko fee reminder WhatsApp pe — defaulters list roz milti hai.”
Common questions before moving to OneSuit
Quick answers to the questions owners ask most when planning a switch.
Plans start at Rs 2,000 per month and cover the core setup most shops need daily: POS, products, customers, purchases and reports. No setup fees. Higher plans unlock accounting, more branches, WooCommerce, HR and AI reports.
Yes. The POS and product screens are built for counter staff, in Urdu or English. Most shops are running confidently within a day, and support is one WhatsApp message away.
Yes. Import products, opening stock, customers, suppliers and opening balances from Excel. We help with the first import at no cost.
No. Monthly or yearly billing, cancel anytime, export your data whenever you want.
Multi-branch is built in: branch warehouses, transfers, per-branch registers and permissions, and reports you can filter by branch.
WhatsApp and email support from Lahore in Urdu and English, a knowledge base, video tutorials and on-site training in Lahore on request.
Plans for coaching centre & academys
Pick a plan today, change it any time. Every plan includes a 14-day free trial and setup help on WhatsApp.
- 5 users
- 1,000 products
- 200 customers
- 1 warehouse
- 50 WhatsApp messages / month
- Point of sale
- Service & Maintenance (repair jobs)
- Assets & commissions
- Knowledge base
- ZATCA e-invoicing & webhooks
- 10 users
- 3,000 products
- 1,000 customers
- 3 warehouses
- 150 WhatsApp messages / month
- Everything in Starter
- Accounting & ledgers
- Online orders & WooCommerce
- Stock transfers
- Promotions, contracts, projects & tasks
- Bookings, quotations, recruitment, meetings
- Marketing & QuickBooks sync
- Unlimited users
- Unlimited products & customers
- Unlimited warehouses
- 500 WhatsApp messages / month
- Everything in Growth
- HR management & payroll
- Shopify sync
- AI reports
- Priority support
All plans: 14-day free trial, isolated database, daily backups, WhatsApp support from Lahore. Prices in PKR; international pricing on request. Need a custom quote? WhatsApp us.
Coaching Centre & Academy FAQs
Can parents pay online?
Yes, via the client portal and payment gateway.
Can I run multiple branches?
Yes, with branch-wise reports.
Turn busy days at your academy into a smoother workflow
OneSuit keeps sales, stock, customers and money connected, so the counter stays calm and you know your numbers. Join hundreds of businesses across Pakistan on one system built for the way you work.